Notice of Stockmann’s Annual General Meeting
Helsinki, Finland, 2014-02-13 07:00 CET (GLOBE NEWSWIRE) —
STOCKMANN plc, Notice to convene annual general meeting 13.2.2014 at 8:00 EET
Notice is given to the shareholders of Stockmann plc to the Annual General Meeting to be held on Tuesday 18 March 2014 at 14:00 at Finlandia Hall in Helsinki (address: Mannerheimintie 13). The reception of participants who have registered for the meeting and the distribution of voting tickets will commence at 12.30.
A. At the General Meeting, the following matters will be considered:
1. Opening of the Meeting
2. Calling the Meeting to order
3. Election of persons to confirm the minutes and to supervise the counting of votes
4. Recording the legality of the Meeting
5. Recording the attendance at the Meeting and adoption of the list of votes
6. Presentation of the Annual Accounts, the report by the Board of Directors and the Auditor’s report for the year 2013
Review by the CEO
7. Adoption of the Annual Accounts
8. Resolution on the use of the profit shown on the balance sheet and the payment of dividend
The Board of Directors proposes that a dividend of EUR 0.40 per share be paid for the financial year 2013. The record date for the dividend distribution is 21 March 2014. The Board of Directors proposes that the dividend be paid out on 16 April 2014.
9. Resolution on the discharge from liability of the members of the Board of Directors and the CEO
10. Resolution on the remuneration of the members of the Board of Directors
The Appointments and Compensation Committee of the Board of Directors proposes that the remuneration of the members of the Board of Directors remain at the present level and that the net amount of the remuneration after taxes be paid in shares. The Chairman is proposed to be compensated EUR 76,000, the Vice Chairman EUR 49,000 and other members EUR 38,000 each for the term of office ending at the closing of the 2015 Annual General Meeting. Additionally, it is proposed that each Board member be paid EUR 500 as a meeting remuneration for each meeting of the Board of Directors and of the Appointments and Compensation Committee. Stockmann plc is responsible for the statutory social security and pension costs of non-Finnish members of the Board in accordance with the applicable national law.
11. Resolution on the number of members of the Board of Directors
The Appointments and Compensation Committee of the Board of Directors proposes that the number of members of the Board of Directors remain eight (8).
12. Election of members of the Board of Directors
Following the announcement by the Chairman of the Board of Directors, LL.M Christoffer Taxell, that he will no longer be available as a member of the company’s Board of Directors, the Appointments and Compensation Committee of the Board of Directors proposes that the present members of the Board of Directors, Professor Eva Liljeblom, Managing Director Kari Niemistö, Managing Director Per Sjödell, Managing Director Kjell Sundström, M.Sc. (Econ.) Charlotta Tallqvist-Cederberg, M.Sc. (Phil.) Carola Teir-Lehtinen and Managing Director Dag Wallgren, all having given their consents, be re-elected for the term of office continuing until the end of the next Annual General Meeting. Additionally, the Committee proposes that Managing Director of Föreningen Konstsamfundet Kaj-Gustaf Bergh, with his consent, be elected new Board member for the term of office stated above. Biographical details of Kaj-Gustaf Bergh are available on the company´s website www.stockmanngoup.com. The proposed Board members have announced that, if elected, they will among themselves elect Kaj-Gustaf Bergh as Chairman of the Board.
13. Resolution on the remuneration of the Auditor
The Board of Directors proposes that the auditors to be elected be reimbursed as per invoice approved by the Board of Directors.
14. Election of auditor
Shareholders, representing more than 50 per cent of the voting rights, have announced that they will propose to the Annual General Meeting that Jari Härmälä, Authorized Public Accountant and Anders Lundin, Authorized Public Accountant, be re-elected as auditors, both having given their consents. It is proposed that KPMG Oy Ab, a firm of Authorized Public Accountants, be re-elected as deputy auditor.
15. Closing of the Meeting
B. Documents of the General Meeting
The proposals for the decisions on the matters on the agenda of the General Meeting as well as this notice are available on Stockmann plc’s website at www.stockmanngroup.com. The Financial Statements, the report of the Board of Directors and the Auditor’s report of Stockmann plc, will be available on the above-mentioned website no later than 25 February 2014. The proposals for decisions and the other above-mentioned documents will also be available at the Meeting. Copies of these documents and of this notice will be sent to shareholders upon request. The minutes of the Meeting will be available on the above-mentioned website as from 1 April 2014.
C. Instructions for the participants in the General Meeting
1. Shareholders registered in the shareholders’ register
Each shareholder, registered on 6 March 2014 in the shareholders’ register of the company kept by Euroclear Finland Ltd., is entitled to participate in the General Meeting. A shareholder, whose shares are registered in his/her personal Finnish book-entry account, is registered in the shareholders’ register of the company.
A shareholder, who is registered in the shareholders’ register of the company and who wants to participate in the General Meeting, shall register for the Meeting no later than 10 March 2014 at 16:00 by giving a prior notice of participation to be received by the company no later than on the above-mentioned date. Such notice can be given:
a) on the company’s website www.stockmanngroup.com;
b) by telephone +358 9 121 3522;
c) by telefax + 358 9 121 3101; or
d) by regular mail to the following address: Stockmann plc, Annual General Meeting, P.O. Box 220, 00101 Helsinki, Finland.
In connection with the registration, a shareholder shall state his/her name, personal identification number, address, telephone number and the name of a possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data provided to Stockmann plc is used only in connection with the General Meeting and the processing of related registrations.
2. Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in the General Meeting by virtue of such shares, based on which he/she, on the record date of the General Meeting, i.e. on 6 March 2014, would be entitled to be registered in the shareholders’ register of the company kept by Euroclear Finland Ltd. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been registered in the temporary shareholders’ register kept by Euroclear Finland Ltd. no later than on 13 March 2014 at 10:00 am. As regards nominee registered shares this constitutes due registration for the General Meeting.
A holder of nominee registered shares is advised to request, without delay, necessary instructions regarding the registration in the temporary shareholder’s register of the company, the issuing of proxy documents and registration for the General Meeting from his/her custodian bank. The account management organization of the custodian bank will register a holder of nominee registered shares, who wants to participate in the General Meeting, in the temporary shareholders’ register of the company at the latest by the time stated above.
3. Proxy representative and powers of attorney
A shareholder may participate in the General Meeting and exercise his/her rights at the Meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the General Meeting. When a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares in different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting.
Possible proxy documents should be delivered in originals to Stockmann plc, Annual General Meeting, P.O. Box 220, 00101 Helsinki, Finland before the last date of registration.
4. Other instructions and information
Pursuant to chapter 5, section 25 of the Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the Meeting.
On the date of this notice to the General Meeting, 12 February 2014, Stockmann plc has a total of 30,595,765 Series A shares and 41,452,918 Series B shares representing 305.957.650 votes attached to Series A shares and 41,452,918 votes attached to Series B shares.
Free parking is available in Q-Park Finlandia for participants in the Annual General Meeting.
The venue’s doors will open at 12:30.
Helsinki, 12 February 2014
Board of Directors
Jukka Naulapää, Director, legal affairs, tel. +358 9 121 3850